PlanningHow to plan your day with a task list you can finish
A practical 2Done workflow for capturing tasks, choosing a realistic today list and reviewing unfinished work without losing it.
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Planning
How-to guidesDue dates vs reminders: set the right one for each task
Understand deadlines, one-time alerts and recurring reminders in 2Done, with a checklist for notifications that do not arrive.
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CollaborationShared tasks and AI assistance: keep ownership clear
Organize shared work in 2Done with clear next actions, useful context and reviewed AI proposals. Understand what is free and what paid AI plans add.
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PlanningQuick task capture in 2Done: turn a thought into a saved action
Quick capture records an action before you forget its context. A title identifies the outcome; the description holds supporting details. You choose the space and person responsible before submitting.
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PlanningPersonal space in 2Done: keep private tasks in the right place
Your personal space separates individual commitments from the shared spaces you participate in. Selecting a space changes the context in which you create and review work.
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PlanningThe Today view in 2Done: review due work without losing the backlog
Today is a focused view of the selected workspace, with filters for your active work, work in progress, delegated items and completed tasks. It helps you distinguish immediate follow-up from the wider task list.
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PlanningAll tasks in 2Done: maintain a reliable complete list
The complete task view keeps work beyond the immediate Today context visible. It is the place to find future commitments, review completed items and check responsibility without copying tasks between lists.
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How-to guidesCard, list and table views in 2Done: choose how to review tasks
2Done offers presentation modes for the same task records. Cards emphasize individual items, lists favor compact scanning, and tables support comparing several fields across tasks.
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How-to guidesTask descriptions in 2Done: keep the brief beside the action
A task description keeps the instructions and context attached to a clear action title. It is useful for acceptance criteria, document locations and facts the responsible person needs to finish the task.
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PlanningTask priority in 2Done: separate importance from the deadline
Priority records how important a task is within the current work. It helps you discuss attention without using an artificial due date to make every item look urgent.
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CollaborationAssign tasks in 2Done: make responsibility visible
Task assignment identifies the person responsible for moving the action forward. In shared work, this distinguishes your own tasks from items you delegated to another member.
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PlanningTask status in 2Done: move from open work to completion
Status describes whether work is still open, being worked on or finished. Changing it updates the shared record, so a completed item can move out of an active-work filter without being deleted.
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How-to guidesThe doing timer in 2Done: see how long the current work has been active
The task clock displays elapsed time associated with the current work-start timestamp. It gives context while a task is in progress and is separate from its due time or reminder schedule.
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PlanningTask checklists in 2Done: turn one outcome into visible steps
A checklist divides a task into smaller steps with individual completion states. Its progress indicator summarizes checked steps, while the parent task remains the action you are trying to finish.
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PlanningDue dates in 2Done: set a real deadline with the right time
A due date records when a task should be completed. The date-time picker lets you choose the date and time explicitly instead of relying on an ambiguous phrase in the task title.
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How-to guidesPersian and Gregorian date selection in 2Done
The date picker provides Persian and Gregorian calendar presentation for choosing task dates. Calendar presentation helps you read the intended day without changing the meaning of the scheduled instant.
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PlanningOne-time reminders in 2Done: schedule a single follow-up
A one-time reminder schedules a notification for a specific task follow-up. It is configured independently from the task’s due date, so you can receive a prompt before the final deadline.
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PlanningRecurring reminders in 2Done: daily and monthly follow-up
Repeating reminders support recurring follow-up without manually creating a new alert each time. The app offers daily and monthly modes alongside one-time reminders.
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CollaborationShared spaces in 2Done: organize a team around common work
A shared space groups tasks and notes for people working together. It separates team context from personal work, while membership and roles determine what each person can do.
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CollaborationMembers and roles in 2Done: grant the access people need
Space membership controls who participates in shared work. Roles distinguish access levels, so adding a person and granting them management rights should be deliberate decisions.
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CollaborationTask comments in 2Done: keep the discussion beside the work
Comments attach discussion to the task it concerns. They are useful for clarifying the brief, reporting a blocker or recording a handoff without replacing the current task description.
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CollaborationTask activity history in 2Done: review what changed
The activity view presents recorded task changes so you can understand how the current state was reached. It is especially useful when several people update the same shared task.
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How-to guidesDeleting tasks in 2Done: distinguish removal from completion
Deletion removes a task instead of merely marking its outcome complete. Use it for an item that should not remain as an ordinary task record, rather than for every piece of finished work.
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How-to guidesTask search and filters in 2Done: find work in the selected space
Text search and status or responsibility filters narrow the task collection you are viewing. They help locate work while keeping the workspace context explicit.
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How-to guidesRich-text notes in 2Done: write a structured document
Notes provide an editor for longer writing, with headings, emphasis, lists, quotes and code blocks. This is different from a task description: the note is a document you can return to and edit.
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How-to guidesLinks in 2Done notes: connect the text to its sources
The note editor can attach a web address to selected text. A descriptive link keeps the document readable while preserving access to a reference or external file location.
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How-to guidesNote folders in 2Done: organize documents within a space
Folders group notes in a workspace so related documents are easier to browse. The folder view and folder filter help separate organization from the content of the notes themselves.
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CollaborationCollaborative notes in 2Done: write together and understand save states
Shared notes support live collaborative writing for people with the appropriate workspace access. Connection and save indicators explain whether the editor is synchronized or still trying to reconnect.
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How-to guidesOffline drafts in 2Done: preserve writing without assuming it was submitted
Local drafts preserve entered text on the current device when you cannot finish submission. They reduce the risk of losing writing, but they are distinct from tasks or notes successfully stored in the service.
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How-to guidesVoice capture in 2Done: dictate, review, then save
Voice input converts recorded speech into text for the relevant writing surface. Microphone permission, supported device recording and the configured speech service are required.
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How-to guidesThe 2Done AI assistant: ask a focused question and review the answer
The assistant provides a conversation for planning and understanding work. AI responses require an eligible plan and available allowance, while ordinary task and note features remain separate.
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PlanningReview AI changes in 2Done: compare before and after before applying
The review workflow presents proposed changes with before-and-after previews. It lets you inspect the target records and edit the proposal before applying it to real tasks, notes or folders.
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How-to guidesWorkspace questions in 2Done: inspect the records behind an AI result
Workspace questions help retrieve relevant work through an assistant request. Result cards connect the answer to records you can inspect, so you do not have to rely solely on a prose summary.
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PlanningPlanning preferences in 2Done: make your constraints explicit
Planning preferences provide saved context for the assistant’s planning workflow. They help express the constraints the available preference form supports, rather than restating the same background in every message.
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How-to guidesRead assistant responses aloud in 2Done
Read-aloud plays a spoken version of an assistant response when the configured speech output is available. It is a listening aid, separate from microphone input and from applying proposed workspace changes.
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How-to guidesSpeech settings in 2Done: understand voice input and output configuration
Speech settings control the voice capabilities available through the configured models and enabled options. Administration of a speech service is different from granting microphone permission on your own device.
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How-to guidesDevice notifications in 2Done: enable and test reminders
Device notification settings register this browser and device for background reminders. Permission is specific to the device; enabling one phone does not enable another.
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How-to guidesReminder channels in 2Done: inbox, email and SMS
Reminder preferences select the delivery channels for scheduled reminders. Email and SMS stay off until enabled; the in-app inbox remains available.
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How-to guidesAccount password in 2Done: set or change your sign-in password
Password settings let you create or change the password used for account access. A saved password belongs to your account rather than to a shared workspace.
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PlanningThe day signal in 2Done: understand pending and overdue work
The day signal summarizes your active tasks due by the end of today, together with undated work. It helps you decide what to review next.
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How-to guides2Done plans: free everyday features and paid AI responses
2Done separates ordinary task management from AI assistance. Tasks, notes, reminders and collaboration are presented as free features; paid plans provide assistant response allowances.
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How-to guidesRenewing and upgrading 2Done: understand time credit and usage
Renewal and upgrade have different effects on paid AI access. A renewal extends access; an upgrade starts a new month with credit for unused paid days.
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How-to guidesGift trial tokens in 2Done: activate a one-time AI trial
An eligible new signup can redeem a gift token for a one-time 30-day AI trial. A token may be shared with multiple eligible people up to its configured use limit.
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How-to guidesInstall 2Done on Android: download the latest APK
The Android button resolves the latest published release from 2Done’s own Version service. The landing page shows the available version instead of a fixed artifact link.
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How-to guidesInstall 2Done on iPhone: add the web app to your home screen
2Done offers an iPhone installation guide for its web app. Adding the icon gives you a separate launch point while keeping the same account and service.
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How-to guides2Done on desktop: use the web version
The Enter web version action opens the browser workspace. Desktop users can work without installing an Android package or an iPhone icon.
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How-to guidesYour profile name in 2Done: keep your identity clear
Account profile settings store your first and last name for the selected language. A clear name helps identify you in shared work.
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